> ## Documentation Index > Fetch the complete documentation index at: https://knowledge.bitbybit.studio/llms.txt > Use this file to discover all available pages before exploring further. # How to manage WhatsApp forms with bulk actions > Select several WhatsApp forms in bitChat to edit drafts in a queue, publish, duplicate, or delete them together, and check each form's Draft or Published status The WhatsApp Form list shows each form's status in its own **Status** column. You can select several forms and use **Bulk actions** to edit draft forms one after another, publish them, duplicate them, or delete them together. Some actions depend on status. **Edit selected** and **Publish selected** work only when every selected form is a Draft. **Duplicate selected** and **Delete selected** work for Draft and Published forms. ## Prerequisites * You can open [**bitChat > WhatsApp Form**](https://app.bitbybit.studio/bitchat/whatsapp-form). * At least one WhatsApp Form. See [How to create a WhatsApp form](/bitchat/how-to-create-a-whatsapp-form). ## Step 1: Check a form's status * Open the WhatsApp Form list. It shows **Form name**, **Status**, **Sent**, **Responses**, **Last updated**, and **Action** for each form. * Read the **Status** column. Each form shows **Draft** or **Published**. * Use the sort arrows in the **Status** column header to group drafts and published forms together. The **Form name** column shows only the name you saved. If a name includes text such as "\[Draft]", that text is part of the name and doesn't change the **Status** column. Click a Draft to open the editor. Click a Published form to open its responses. WhatsApp Form list with the Status column highlighted, showing Draft and Published labels ## Step 2: Select forms * Tick the checkbox on each form you want. * Tick the select-all checkbox in the header to select every form in the current results. * A **selected** count appears above the list, and the **Bulk actions** button next to **Search form** shows how many forms you selected, for example **Bulk actions (2)**. WhatsApp Form list with two forms selected and the Bulk actions (2) button next to the search field ## Step 3: Choose a bulk action Click **Bulk actions** and choose one of the actions below. | Action | Works on | What it does | | - | - | - | | **Edit selected** | Draft only | Opens the selected drafts one at a time in an editing queue. | | **Publish selected** | Draft only | Publishes all selected drafts after you confirm. | | **Duplicate selected** | Draft and Published | Copies each selected form into its own new Draft. | | **Delete selected** | Draft and Published | Deletes all selected forms after you confirm. | If your selection includes a Published form, **Edit selected** and **Publish selected** are greyed out. You can still duplicate or delete a mixed selection. Bulk actions menu for a mixed selection, with Edit selected and Publish selected greyed out and Duplicate selected and Delete selected available ### Edit selected drafts * Choose **Bulk actions > Edit selected**. * The first draft opens with your progress, for example **Editing 1 of 4**. * Make your changes, then choose **Save & next** to continue. Choose **Skip** to move on without saving. * Choose **Exit bulk edit** to stop at any time. * After the last form, a result summary shows which drafts were saved, skipped, or couldn't be saved. Each draft is edited on its own, because different forms have different questions and screens. A change you make in one draft isn't applied to the others. If you leave a draft with unsaved changes, you're asked whether to save or discard them. ### Publish selected drafts * Choose **Bulk actions > Publish selected**. * Read the confirmation. It reminds you that publishing locks each form's content from further edits. * Confirm to publish. ### Duplicate selected forms * Choose **Bulk actions > Duplicate selected**. * Each selected form is copied into its own new Draft. The original forms stay untouched. ### Delete selected forms * Choose **Bulk actions > Delete selected**. * Read the confirmation. It lists how many forms will be deleted and warns that their saved responses and connected response destinations may no longer be available. * Confirm to delete. If you cancel, nothing changes. Deleted forms can't be restored from the WhatsApp Form list. Download any responses you need before you delete a published form. ## Step 4: Check the result When a bulk action finishes, the list refreshes and a message shows how many forms succeeded and which forms, if any, couldn't be completed. ## One-form actions The action menu on each row still works for a single form. It includes **Publish**, **See response**, **Save to Google Sheets** or **Open in Google Sheets**, **Download CSV**, **Duplicate**, and **Delete**. ## FAQ ### Why is Edit selected greyed out? At least one selected form is Published. Published forms can't be edited, so deselect them to edit the drafts. ### Can I change the same question in several forms at once? No. Bulk edit opens each draft one at a time so you can change its own content. ### Can I bulk edit a published form? No. Duplicate the published form, then edit the new Draft copy. ## Related articles * [How to create a WhatsApp form](/bitchat/how-to-create-a-whatsapp-form) * [How to review WhatsApp form responses](/bitchat/how-to-review-whatsapp-form-responses) * [Save WhatsApp form responses to Google Sheets](/bitcrm/save-whatsapp-form-responses-to-google-sheets)